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Festival Assistant

We’re looking for a Festival Assistant, who will be responsible for supporting the Asian Woman Festival 2020 team, ensuring the smooth running of administration and delivery relating to our annual festival and pop-up regional events.

The post-holder will work primarily to support the administrative function of the organisation, but there may be opportunities to support with event production and other projects from time to time. 

We are looking for someone who is highly organised with exceptional writing skills, tech wizardry and laser-like attention to detail. 

This is a great opportunity to learn the ropes of festival planning and organisation, to develop your creative writing and communications skills, and to learn about the management and operations of non-profits.

We are looking for someone who is happy to use their initiative, roll their sleeves up and get on with the job as pressures mount in the run-up to the festival. 

Benefits and working at Asian Woman Festival

  • Work remotely with autonomy and flexibility

  • Hours per week: Flexible to suit around your life - we estimate 2-3 hours

  • Offers you a unique opportunity to make a strong impact within a growing brand – lots of growth opportunities whilst empowering and celebrating Asian Women worldwide

Key duties and responsibilities include but are not limited to: 

Festival Administration

  • Proactively manage the day-to-day administration for the Asian Woman Festival 2020, including
    the festival email inbox and maintaining electronic filing systems (using Dropbox) 

  • Support in team meetings by preparing the agenda, taking minutes and follow up on actions where required 

  • Create newsletters

  • Provide administrative support to the AWF team as required


  • Collate financial information and quotes for internal teams as required

  • General financial support, including managing invoices and expense claims 


  • Request, review and collate speaker biographies and headshots

Festival Support

  • Act as first point of contact at The Asian Woman Festival 2020

  • Support festival production and coordination as required

  • Being part of the core delivery team on the day of the festival

  • Prepare festival update reports, including collating monitoring and evaluation data


  • High-level administrative skills

  • Exceptional organisational skills with an ability to prioritise competing deadlines

  • Excellent written and verbal communication skills

  • Financially literate, with knowledge of basic budgeting tasks 

  • Skilled at developing and maintaining a wide variety of project documentation

  • High level of attention to detail

  • Ability to work proactively with limited supervision

  • Excellent people skills - including the ability to work with a broad range of both internal
    staff and external stakeholders 

  • Creative, innovative and solutions focused

  • Excellent ICT skills including Word, Excel, PowerPoint, Google Drive, Dropbox, Eventbrite

  • Experience of writing and circulating meeting minutes

  • Positive attitude and a ‘can do’ approach

  • Be committed to achieving high standards with the resources available

  • Flexible and remote approach to working

  • You must be based in the UK, preferably West Midlands as this is where our annual festival takes place.


  • Experience using MailChimp (or other similar CRM systems) 

  • Practical experience of coordinating the delivery of events 

  • Track record of working with artists or speakers

  • Experience of working in the arts and/or charity sector

  • Knowledge of GDPR

We thank you in advance for any applications; only candidates invited for an interview will be contacted.  Interviews will be held in Birmingham or London.

How to apply

If you think you have everything we're looking for and more, then we'd love to hear from you. You'll need to get your skates on though, as applications close soon.

  • Email your covering letter and CV to 
    Be sure to demonstrate how you meet the role criteria in your covering letter. 

  • Closing date: Sunday 6 October 2019 at midnight

We're all volunteers at Asian Woman Festival, therefore we're not currently able to provide payment for this role. We hope that we will be able to as the festival grows, but this will undoubtedly be a great opportunity for your personal and career development.

You'll play a vital role in the team and in return will we'll offer an incredible experience, meeting lots of different and like-minded people. The best part of all is your inspiration, energy and skills will help us to smash stereotypes and stigma, to empower and celebrate Asian Women worldwide. 

We’re always keen to hear from people who’d like to join our team, so don’t despair if you don’t see your dream opportunity on our website, you can still send us your CV anyway. We’ll hang on to it and if we have anything we think you’d be great for, we’ll get in touch.

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